Office AdministratorSaint-Gobain

Saint-Gobain, the world leader in the habitat and construction markets, designs, manufactures and distributes building materials, providing innovative solutions to meet growing demand in emerging economies, for energy efficiency and for environmental protection. Saint-Gobain is a welcoming, solid, open-minded company that offers long-term career opportunities.

At Saint-Gobain we design, manufacture and distribute materials which are key ingredients in the wellbeing of each of us and the future of all. Join our innovative, passionate and entrepreneurial community to improve the world of tomorrow with us.

CertainTeed has an exciting career opportunity for an Office Administrator based in Mississauga.

This role provides day to day support to plant operations, with a primary focus on administration and related responsibilities. Reporting to the Plant Manager, the position also supports human resources, production, maintenance and engineering, and shipping. The incumbent will maintain the plant paper flow as well as the financial area of the plant doe smooth operation.

In addition to regular office and administrative duties, this individual will help with plant's communication, file management, and company housekeeping, and will assist the social committee with all employee engagement activities. The Office Administrator is expected to develop and maintain effective working relationships with all team members, as well as internal and external stakeholders. A consistently professional, respectful, and diplomatic demeanor must be upheld when interacting with employees.

Key Responsibilities:

• Receive all packing slips in SAP
• Maintain UKG/Kronos Payroll system for plant employees
• Process full cycle bi-weekly payroll for union/hourly employees, using payroll application in accordance with Canadian labour laws, company policies, and collective bargaining agreement
• Ensure that stat pay, overtime pay, vacation pay, hours, etc. are calculated accurately
• Distribute and upload plant wide communications via SGTVs
• Maintain personnel files ensuring high levels of confidentiality in accordance with company policies and procedures
• Be an active participant on the People Development Pillar (WCM)
• Perform union/hourly onboarding for new hires
• Liaison with corporate payroll team on any hourly employee payroll disputes
• Liaison with corporate HR on completing ECN forms for hourly employee life cycle
• Perform cycle counts of Raw Materials Weekly and Finished Goods monthly or as needed. This process must be performed at least once a month to be compliant with Saint-Gobain regulations
• File packing slips and invoices
• Track hourly vacation for the plant
• Upload paper reel shipments into In4.0rm
• Maintain Roll tracking in In4.orm (moving returned rolls out of 'current status'
• Medius - Code all Non-PO Invoices
• Medius - Investigate and resolve all PO Invoices in "Analyze" status
• GRIR - Identify all PO's received that need paying
• GRIR - Work with MRO buyer to resolve any Payment Variance issues
• Audit Requirement Compliance
• Rock Inventory and Surveys - Receive all incoming rock shipments in both 0608 and 0644
• Coordinate Rock Surveys at least quarterly, maintaining and resolving issues.
• Reclaim Inventory and Surveys - Receive all incoming reclaim in 0608 Lakeshore and Hazelhurst
• Month End Reports - Do all month end reports for People Pillar
• Maintain Plant Training Records - Maintain all Training Records for Plant and for yearly submission to France
• Track inventory, resolving any COGI issues ASAP.
• Facilitate employee change notifications (STD, LTD, hire, layoff etc).

OTHER DUTIES AND RESPONSIBILITIES (Duties performed occasionally or in addition to essential duties.)

• Prepare reports; key payroll up to date before month end.
• E-Mail any invoices received to accounts payable.
• Review Medius; ensure proper postings of invoices.
• Prepare meeting arrangements when requested; for example booking rooms and arranging food
• Arrange Special outings (year end salary) if required.
• Perform other duties and responsibilities as assigned by management.

Here's what we do…

CertainTeed is a subsidiary of Saint-Gobain, one of the top 100 industrial companies in the world. Saint-Gobain employs approximately 18,000 people in North America and approximately 168,000 people in 75 countries world-wide. Saint-Gobain's North American companies operate 145 manufacturing facilities in industries as diverse as industrial ceramics and containers, reinforcements and flat glass, abrasives, and building materials. We're proud that Saint-Gobain North America was recognized by Top Employers institute as one the best workplaces in North America & Canada.

For 113 years, CertainTeed has been synonymous with quality, trust, innovation, and service. Our team designs, manufactures and distributes materials and solutions in the construction and building materials market. CertainTeed's broad product offering includes insulation, ceilings, roofing, siding, fence, railing, deck, exterior trim and gypsum board products. We provide comfort, performance and safety while addressing the challenges of sustainable construction, resource efficiency and climate change. Our offerings incorporate and promote the wellbeing for each of us and we are building a future where we collectively work together towards our core purpose to Make the World a Better Home.

Qualifications:

• Post Secondary education in a related field is required
• Fast learner with excellent working attitude
• Detail oriented with ability to prioritize and organize work effectively
• Ability to work in a high volume environment and meet deadlines

- Must have a minimum of 5-10 years experience in an office administrator role.

- Ability to multi-task in a fast paced environment.

- Must have solid problem solving skills.

- Must posses strong computer skills; these include MS Excel, SAP and UKG/Kronos, Medius and In4.orm.

- Excellent communication skills.

- Confidentiality due to the sensitive nature of business information.