Executive AssistantSaint-Gobain

Saint-Gobain North America's commitment to excellence has earned it recognition from the Top Employers Institute as one of the best workplaces in North America. Join us at Saint-Gobain and be part of a future where innovation meets sustainability!

What will you do?

The Executive Assistant will play a pivotal role in supporting executive leadership within a global organization, overseeing Canadian operations while ensuring the smooth operation of our Mississauga headquarters. This dual-function position requires a professional who is highly organized, detail-oriented, and adapt at multitasking. This role involves providing high-level administrative support to executives while managing office operations and fostering a productive and welcoming work environment.

Is this job for you?

Responsibilities:

• Provide administrative support to executives (V¨P level), including calendar management, meeting planning, and correspondence handling.
• Coordinate and prepare documents for meetings, presentations, and reports.
• Manage travel arrangements and itineraries for executives.
• Handle confidential information with discretion and professionalism.
• Ensure the processing of Executive expenses on Concur.
• Assisting with the planning and logistics of social events, including venue selection, catering, and guest lists.
• Preparing materials for events and social committee meetings, including agendas and supporting documents.
• Maintain and organize digital files and folders.
• Perform general office duties such as ordering supplies, managing office equipment, and liaising with vendors.
• Assist and participate in executive meetings and special projects.

Qualifications and Requirements:

• Proven experience as an executive assistant or in a similar role (5-8 years).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Concur) and other relevant software.
• Ability to work independently and manage multiple tasks simultaneously.
• High level of professionalism and confidentiality.
• Great attention to detail and problem-solving skills.
• Experience with remote work tools and platforms.