CDD - Executive assistant CEO & CCO - H/FMcCANN PARIS

McCann Erickson Paris
Agence de communication globale reconnue dans le monde entier pour sa créativité et son efficacité, nous développons pour chaque client des solutions de marketing et de communication parfaitement intégrées, pour l'accompagner en France et dans le monde. Notre ambition est de traquer et de révéler la vérité intrinsèque de chaque marque, afin que chacune puisse jouer un rôle unique dans la vie des gens.
WE HELP BRANDS PLAY A MEANINGFUL ROLE IN PEOPLE'S LIVES.
Chez McCann, nous nous engageons à promouvoir l'égalité des chances. Toutes nos offres sont ouvertes à toutes et à tous, sans distinction, y compris aux personnes en situation de handicap.

The Executive Assistant is the operational right hand of McCann Paris's CEO and Chief Client Officer: a warm, proactive presence who stays calm under pressure. She manages two executive agendas across the Paris and multiple time zones, acts as first point of contact and gatekeeper for the executive office and ensures every meeting, trip and document is prepared and followed up. She works daily in French and English, handles confidential matters with discretion, supports Clients key account and leads a team of three assistants.
Personal Style
Anticipates rather than waits
Builds warm, trusting relationships with assistants and partners across Paris, New York and the global network
Stays calm in peak periods and always comes back with solutions
Honest and accountable
Handles confidential matters for two executives with complete discretion
Key Responsibilities
Manage the calendars of both executives across time zones, resolving conflicts and coordinating client, internal and global meetings.
Manage the CEO's inbox: read and classify incoming emails, summarise key threads, and alert her immediately on urgent items.
Support Clients key account, including business reviews, growth planning and survey follow-up.
Coordinate legal matters such as NDAs with Legal and handle confidential documents securely.
Handle finance and administration: purchase orders, supplier invoices, vendor payments and expense reports.
Organise international travel, business dinners, offsites, events and visits of senior global executives.
Prepare, consolidate and distribute presentations and maintain shared templates.
Support HR topics, including senior-hire onboarding, HR meetings and recruitment liaison.
Follow up corporate compliance requests and handle confidential administrative matters.
Promote AI adoption by testing and applying new digital tools to executive support.
Team Management
Manages three direct reports: two Executive Assistant and an Administrative Assistant.
Coordinates the assistant team supporting the executive committee (CODIR), sharing tasks and keeping service standards consistent.

Fluent French and English, written and spoken.
Absolute discretion
Strong organisation across multiple executives and time zones.
Ability to prioritise and stay calm under pressure.
Polished written communication on behalf of senior leaders.
Team leadership, proactivity and openness to AI-assisted ways of working.
Tools
Microsoft 365 (Outlook, Teams, OneDrive, SharePoint, Copilot), Claude, DocuSign, secure file transfer and expense tools.

En plus d'un salaire très compétitif, nous nous engageons à créer un environnement épanouissant pour tous nos collaborateurs.

Cela inclut des avantages tels que :

- Tickets Restaurant et Frigo connecte ;
- 16 RTT dont 4 employeurs
- Télétravail flexible : 2 jours par semaine
- Mutuelle 95% pris en charge par l'employeur
- Parentalité : chèques CESU de 150 euros/mois (enfant de moins 4 ans), allongement du conge maternité et co-parent ;
- Actions CSE : sport, chèques vacances, chèques cadeaux.