Office ManagerAdisseo

Welcome diversity and apply as you are!
At Adisseo, we cherish the value of diversity whatever it may be.

Missions of the job

The Office Manager provides executive and operational support to the Managing Director and ensures the smooth day-to-day functioning of the Adisseo NL office. The role combines administrative, coordination and office management responsibilities, acting as a key point of contact for internal stakeholders, visitors, suppliers and partners.

Reception & Event Support

• Handle incoming calls and requests from colleagues, customers and prospects (via Teams).

• Coordinate and prepare visits for customers and colleagues (travel, hotels, lunch/dinner, transport and parking).

• Prepare and manage invitation letters (back-up).

Office Management & Facilities

• Act as a first point of contact for visitors, customers, receptions and deliveries.

• Receive and distribute packages and documents to the relevant departments.

• Order and manage office supplies, consumables, water, coffee, paper, toners, and other materials.

• Coordinate external service providers (cleaning, waste management, catering, technical services).

• Monitor waste containers and liaise with environmental service providers.

• Manage daily mail, PO box, and registered mail.

Logistic and Shipments

• Prepare and ship packages via DHL and PostNL, including:
  Creation of shipping documentation (Proforma and Commercial Invoices).
  Shipments within and outside the EU.

Travel & Systems

• Manage and support users of the corporate travel system Egencia.
• Act as back-up for HR administration tools (Calamari).

Hard Skills

• Office management and executive support.…