Legal Assistant (F-M-X)Bureau Veritas

Rejoindre Bureau Veritas, c'est rejoindre une entreprise française qui a développé son réseau pour devenir un groupe mondial. Avec 8500 collaborateurs en France et plus de 84 000 répartis dans 140 pays, Nous sommes le leader mondial des services d'inspection, de certification et d'essais en laboratoire.

Acteur de confiance, Nous accompagnons nos clients dans leur mise en conformité réglementaire et nous les aidons à améliorer leur performance et à réduire les risques liés à leurs activités.

Chez Bureau Veritas, nous avons une culture d'entreprise unique. Nous sommes guidés par l'intégrité, l'éthique, l'impartialité et l'indépendance. Ces principes fondamentaux sont la clé de notre réputation et de la relation de confiance avec nos clients.

Travailler chez Bureau Veritas, c'est faire partie d'une organisation apprenante qui encourage la diversité et évoluer dans un contexte multiculturel pour rendre notre monde plus sûr et plus durable.

Vous recherchez une entreprise qui contribue à améliorer le monde dans lequel nous vivons ? Rejoignez les équipes Bureau Veritas !

Are you attracted to board governance and corporate legal support within a CAC 40 listed company?

Join our team! Working autonomously on varied projects, you will develop your expertise in a stimulating and supportive environment.

YOUR EVERYDAY EXPERIENCE IF YOU JOIN US

We are recruiting for our Bureau Veritas Governance and Securities Law Department a Legal Assistant (F-M-X) on a permanent contract.

Reporting to Securities Law & Corporate Governance Director you will join a team of experts based in COURBEVOIE.

You will work closely with our operational teams and our clients within the framework of the governance of Bureau Veritas SA, including its Board of Directors, its 4 Committees, the Annual General Meeting and corporate legal formalities.

WHAT YOU WILL ACCOMPLISH

Your mission is to support the organization and smooth running of the governing bodies of Bureau Veritas SA, as well as legal formalities, document management and budget monitoring, ensuring rigorous logistical, administrative and legal follow-up. Your role is essential to the effective governance of a listed company.

You will:

• Organize the logistical and administrative aspects of Board of Directors and specialized Committee meetings (sending out notices of meeting, compiling files to be sent to directors, preparing hard-copy files and the meeting room), and organize preparatory meetings (agenda review, etc.)
• Organize the logistics of Board events, including strategy day(s) and off-site Board meetings (accommodation, transportation, scheduling, etc.)
• Prepare attendance registers, transcribe minutes into the legal registers, and prepare excerpts of draft minutes
• Liaise with the assistants of Board members
• Prepare directors' annual declarations and update mandate/directorship biographies (for publication in the Universal Registration Document)
• Handle legal formalities (Kbis extract, filing of financial statements, amendments to the articles of association, etc.)
• Assist with the logistical organization of the Annual General Meeting
• Archive, file and scan governance documents
• Monitor the department's 2 budgets (purchase orders, invoices, etc.)

THE SKILLS THAT WILL MAKE YOU STAND OUT

Hands-on experience in Board and committee support - Enables you to organize Board of Directors and Committee meetings smoothly and handle the related files and registers with confidence.

Event coordination - Allows you to deliver well-run strategy days, off-site Board meetings and the Annual General Meeting, from accommodation and transportation to scheduling.

Proficiency in board portals and the Microsoft Office Suite - Helps you compile, share and archive governance documents efficiently and securely for directors.

Drafting skills - Ensures that notices of meeting, excerpts of draft minutes and directors' declarations are clear, accurate and ready for use.

Experience collaborating with senior executives, board members and external stakeholders - Enables you to liaise effectively with directors and their assistants and to represent the department professionally.

Rigorous, well-organized and detail-oriented, with strong anticipation skills - Ensures that legal registers, formalities and budget follow-up are reliable and that deadlines are anticipated.

Dynamic and proactive, with the ability to take initiative - Helps you move forward autonomously on varied tasks and respond quickly to the needs of the Board and the department.

Excellent interpersonal and communication skills - Allows you to build trusting relationships with…