CORPORATE AFFAIRS ASSISTANTIPSEN

Ipsen est un groupe biopharmaceutique mondial de taille moyenne, spécialisé dans les médicaments transformateurs dans trois aires thérapeutiques : l'oncologie, les maladies rares et les neurosciences. Forts de près de 100 ans d'expérience en développement, avec des Hubs mondiaux aux États-Unis, en France et au Royaume-Uni, nous focalisons nos efforts là où les besoins médicaux non satisfaits sont importants, grâce à la recherche et à l'innovation.

Nos équipes passionnées, présentes dans plus de 40 pays, se concentrent sur l'essentiel et s'efforcent chaque jour d'apporter des médicaments aux patients dans 88 pays. Nous construisons un environnement de travail qui met en avant un leadership centré sur l'humain et favorise une culture de collaboration, d'excellence et d'impact. Au sein d'Ipsen, chaque individu est encouragé à être soi-même, à grandir et à s'épanouir aux côtés du succès de l'entreprise. Rejoignez-nous dans notre démarche vers une croissance durable, en créant un impact réel sur les patients et la société.

Pour plus d'informations, visitez notre site web à l'adresse https://www.ipsen.com et suivez nos dernières actualités sur LinkedIn et Instagram.

SUMMARY OF THE POSITION

The Assistant will provide high-level, proactive administrative and organizational support to the three VPs in corporate affairs and serve as a department assistant. This role is pivotal in ensuring streamlined operations, effective communication, and the successful execution of strategic and operational priorities within the Corporate Affairs functions in conjunction with the Exec Assistant of EVP Corporate Affairs.

MAIN RESPONSIBILITIES

Proactive Engagement & Change Management

• Engage proactively in corporate affairs and therapeutic area activities, focusing on change impact and business engagement.

• Act as a gatekeeper and gateway between the team and the VPs, ensuring effective information flow and prioritization.

Meeting & Event Organization

• Prepare and participate in organizing team meetings (format, content, agenda).

• Organize events to foster and strengthen team cohesion, including with external partners.

• Develop and implement plans for streamlined agenda management, including ad-hoc time for trending topics.

Executive Support

• Provide high-level administrative support to the VPs , including diary management, meeting communications, and logistics.

• Organize travel and hotel bookings in compliance with company policies, including congress participation.

• Manage travel and expenses (T&E) and support budget follow-up with the Financial department (e.g., creation of CR, PO, supplier management, receipts, billings, payments).

• Facilitate coordination within the Corporate Affairs Organization, working closely with the Executive Assistant to the EVP of Corporate Affairs and Leadership Team members.

Administrative & Office Management

• Manage all administrative requirements, including setting up and maintaining Teams and SharePoint sites and transitioning to new portals/sites as needed.

• Oversee office management tasks and manage the Company Procurement Card in line with finance policy.

• Set up new suppliers and requisitions.

Communication & Stakeholder Engagement

• Proactively communicate and engage with staff and key stakeholders, internally and externally.

• Provide regular updates and presentations on departmental and project activities.

• Support staff morale and foster a positive work environment.

Project & Process Support

• Support timely delivery of project activities and assist with business documentation preparation.

• Coordinate with external partners and support continuous improvement initiatives.

Other Responsibilities

• Learn functional aspects of the business to better support organizational needs.

• Provide proactive organizational and problem-solving skills.

• Occasionally work longer hours or travel as required.

KNOWLEDGE AND EXPERIENCE

Knowledge and Experience:

• Significant experience as a Senior Administrative Professional supporting senior executives in a fast-paced, international environment.

• Strong organizational, communication, and stakeholder management skills.

• Experience in event planning, risk analysis, and project management.

• Proficiency with Microsoft Office, Teams, SharePoint, and travel/expense management systems.

• Ability to handle confidential information with discretion and professionalism.

• Demonstrated agility, initiative, and a proactive approach to problem-solving.

Personal Qualities

• High levels of intuition, proactivity, and critical thinking.

• Strong interpersonal skills and ability to work both autonomously and collaboratively.

• Meticulous attention to detail and ability to manage multiple priorities.

• Commitment to continuous improvement and innovation.

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