Two-year Apprenticeship: “Assistant Admin & Finance”TOBAM

TOBAM ,

a quantitative asset management firm with currently 23 professionals, and offices in Paris, Dublin & NY, is currently recruiting an apprentice on a 2-year contract (contrat d'apprentissage) to join its Paris-based operations team in the 75016 district.

TOBAM offers innovative investment capabilities and provides institutional clients with diversified core equity exposure, both globally and in domestic markets.

Position Summary

You will assist with varied administrative tasks mainly relating to office management, basic accounting, payments and expenses.

You will also assist with some day-to-day non-payroll related HR tasks, and some general admin support. This is a versatile role, ideal for developing a strong experience and broader understanding of corporate business operations. Your duties will be carried out under the guidance and supervision of our Vice-President - HR & Finance Manager.

Main Responsibilities , include, but not limited to:

Office Management

· Day-to-day running of our offices and general services in terms of:

o Office upkeep, supplies, liaison with service providers.

· Updating internal procedures & documentation.

Accounting & Expenses

· Internal accounting software:

o Importing invoices

o Monitoring monthly accounts

· Preparation of payments using our online banking platforms.

· Dealing with requests from our finance team and external accountants.

HR

· Regular HR tasks, such as medical visits, restaurant tickets, company paid cars & housing.

· Employee onboarding & offboarding procedures.

· HR intranet administration: data management, monitoring absences, reporting: requests for info/statistics.

Admin Support

· Senior management expenses.

· Organising some business travel for senior management (flights, taxis, agenda).

Candidate

· Available straight away.

· Fluent English, written and read.

· Comfortable with numbers.

· Technically minded: skills in Microsoft Office: Excel, Word, Outlook.

· Strong organisational skills, attention to detail, rigour & discretion.

· Motivated, team-spirited, strong interpersonal & communication skills.

· Any previous experience would be a plus.